Transcripts, Recordings, and Sharing

Every meeting Tenali captures gives you three things you can act on after the call: the full transcript, the recording, and a clean way to hand it off. This page covers reading the transcript, replaying the recording, downloading the whole meeting as a PDF, and sharing a view-only link.

Read the transcript

Open any meeting from your library, then switch to the Transcripts tab next to General. You get the conversation laid out chronologically, speaker by speaker, exactly as it happened — no scrubbing through audio to find the one line you remember.

• Each turn shows the speaker's name and what they said.
• Every entry carries a timestamp so you can jump straight to that moment.
• The transcript stays in sync with the summary on the same page, so you can validate any claim in the summary against the exact words on the call.

Play the recording

When a recording is available, the meeting page shows a built-in player at the top — a video player for fully supported calls (Zoom, Meet, Teams, Webex, Slack), or an audio player for audio-only universal-capture calls. Press play to review the call. The transcript is linked to playback: click any transcript line (or its timestamp) and the recording jumps to that moment, and the currently playing line highlights as the recording plays. That makes it easy to coach on a specific exchange or re-watch how an objection was handled.

If the recording isn't ready yet you'll see "Video is being processed..." — check back in a few minutes. If no recording was captured for the meeting, the player shows "Video not present".

In workspaces with Admin Full Access enabled, workspace admins can also play team members' recordings from the admin Meetings view — every such playback is audit-logged. See All Team Meetings.

Download a meeting as a PDF

Need to send a meeting to someone who isn't in Tenali, or keep a record for your files? Download it as a single PDF. This is also how you export a transcript — the PDF bundles the summary and the full speaker-by-speaker transcript into one document.

1. 1

   Open the meeting

   Go to your meeting library and open the meeting you want to export.

2. 2

   Click the Download PDF button

   In the summary toolbar, click the Download PDF button (the download icon). The button is disabled until the meeting has a summary, so wait for processing to finish if you don't see it active yet.

3. 3

   Save the file

   Tenali generates a PDF containing the meeting title, date, duration, attendees, the summary, and the complete transcript — then downloads it to your device.

Share a meeting

Want to hand a call off to a teammate, manager, or customer without giving them a Tenali login? Generate a public, read-only link in a couple of clicks.

1. 1

   Open the Share Meeting dialog

   On the meeting page, click the Share button (the share icon) in the summary toolbar. The Share Meeting dialog opens with the meeting title and date.

2. 2

   Copy the share link

   Tenali creates a public link in the form app.tenali.ai/summary/shared/{uuid}. Click the copy button next to it — you'll see "Text has been copied to your clipboard!" confirming it's ready to paste.

3. 3

   Send it

   Paste the link into an email, Slack message, or wherever you're handing off the call.

What happens when you share

The link opens a public, no-login, view-only version of the meeting. Anyone you send it to can:

• Read the full summary.
• Read the complete transcript, speaker by speaker.
• Play the recording, if one was captured.

What they cannot do — the shared view is strictly read-only:

• Editing action items is off — nothing can be checked off.
• Downloading the PDF is disabled for shared viewers.
• There's no way to push the meeting to your CRM.
• They can't re-share the meeting or generate their own link.

That's the benefit: recipients get the full context of the call without touching your data or your workflow. It's the cleanest way to bring a manager up to speed on a deal, send a customer their own recap, or hand a call to a teammate.

Stop sharing a meeting

Changed your mind, or shared something you shouldn't have? You can revoke access at any time. Open the Share Meeting dialog again and turn sharing off.

The moment you unshare, access is cut immediately — there's no lingering window:

• The link stops working, so recipients can no longer open the summary, transcript, or recording.
• The ability to ask AI about the meeting is fully revoked — a recipient who could previously query the summary can no longer do so.

If you need to share the meeting again later, re-open the dialog and turn sharing back on.

Next Guides

• Meeting Summaries — switch between summary types and work the action items
• Chat: Ask Tenali Anything — query across this meeting and all your past calls
• Push a Summary to Your CRM — log the meeting to Salesforce or HubSpot
• Web App Overview — everything in your Tenali workspace