Managing Sources, Refresh, and Storage Limits

Source management determines answer quality over time. Treat it like ongoing data hygiene.

Source Status

Every row carries a status pill, and it's the first thing to check when a source isn't being used in answers:

A FAILED source is the most common cause of "why doesn't Tenali know this?" — the file or page was never read, so nothing about it is answerable. Read the reason, fix the cause, and refresh.

Source Actions

Each row has a ⋮ menu at the end:

• Refresh — re-read the source after the underlying content changed. Tenali doesn't re-crawl or re-read on its own.
• Delete — remove a stale or incorrect source. Its content stops being used in answers.
• Share with workspace / Make personal (admins) — flip an existing source's visibility in either direction, without re-uploading it.

Search and filter narrow the list by source type and name.

Ownership & Visibility

A source is either personal to the person who added it, or shared with the workspace.

• Personal sources answer only that person's questions — and that holds even if they're an admin.
• Workspace sources answer for everyone, and are the only ones Tenali will use when it's answering in a Slack channel.
• Admins can change an existing source's visibility from the row's ⋮ menu, in both directions. Promoting a personal source makes it answerable team-wide; making a shared source personal takes it back out of team answers.

In admin mode, the list also shows who added each source.

Storage limits

Your sources share a storage allowance, and you can see exactly where you stand without leaving the page. At the top of the Sources sidebar, a storage card shows how much you've used against your plan's limit — for example "4.2 MB / 20 MB".

Just below the numbers is a usage bar that fills as you add sources, and its color tells you how close you are to the limit at a glance:

• Green — under 50% used. Plenty of room.
• Yellow — 50% to 80% used. Start thinking about cleanup.
• Red — 80% or more used. You're near the limit.

A line under the bar shows the exact percentage consumed across all sources, so you always know where you stand.

When you reach the limit

Once usage hits 80% or more, an "Upgrade" link appears next to the percentage in the storage card. Use it to move to a plan with more room before you run out. Keeping usage in the green also protects answer quality — there's space to add the docs that matter most.

If your plan includes unlimited storage, the card simply shows your total used with an "Unlimited storage" label and no usage bar — there's nothing to monitor.

How to upgrade

The "Upgrade" link in the storage card opens your Billing settings, where you can move to a plan with a larger storage allowance.

1. 1

   Open the storage card

   Go to the Sources page and find the storage card at the top of the left sidebar.

2. 2

   Click Upgrade

   When you're at 80% or more, select the "Upgrade" link next to your usage percentage.

3. 3

   Choose a plan

   You'll land on the Billing tab in your profile settings, where you can pick a plan with more storage.

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